Every Step. Every Process.
FTL, PTL, POD, E-Way Bill, Fleet, Billing, Vendor Payment and Analytics — full workflow detail.
Full Truckload — from Indent to Delivery
Run every full-truckload movement on one screen. A customer indent becomes a docket, the docket becomes a trip, and the trip ends with a captured POD that automatically starts billing and vendor payment — with less re-typing between teams.
- Indent raised and tracked until a vehicle is placed
- E-Way Bill validated when the docket is created
- Own or hired vehicle assigned with driver
- Part B of the E-Way Bill updated with the vehicle
- POD triggers customer invoice and vendor balance
Indent
The customer or branch raises a vehicle requirement with route, material, weight, vehicle type and loading date. The indent is tracked until a truck is placed against it.
Vehicle requirementDocket
A docket (LR) is created against the indent. The E-Way Bill is validated with NIC and the consignor, consignee, goods and freight details fill in automatically.
EWB validatedTrip
An own or hired vehicle and a driver are assigned. Part B of the E-Way Bill is updated with the vehicle number, and the trip is followed until it arrives.
Part B updatedDelivery (POD)
Delivery is confirmed and the POD is captured. The POD starts the customer invoice and releases the vendor balance.
Auto invoiceIndent management
Capture customer requirements and convert each indent into a docket without re-entry.
EWB auto-validation
Docket details are pulled from the E-Way Bill, so errors are caught at booking, not at the highway check-post.
Vehicle & driver assignment
Assign own or market vehicles and drivers to the trip and see their status in one place.
Trip visibility
Follow every trip from loading to arrival, with live location through FreGo Track.
Hired-vehicle payments
Advance and balance to the vehicle owner flow from the same trip, with TDS applied.
POD-driven billing
The moment the POD is in, the invoice is ready — shortening your billing cycle.
Faster cash cycle
Billing starts the moment POD is captured instead of waiting for paperwork.
Fewer compliance errors
E-Way Bill is checked and updated at the right step of the trip.
One version of the truth
Operations, billing and finance all work from the same trip record.
Part Truckload — Booking to Crossing Challan
The complete part-load network on one platform: booking, pickup, hub manifests, linehaul, delivery sheets, godown delivery and crossing to partner transporters. Twelve connected steps, with E-Way Bill and POD handled where they belong.
- Booking with E-Way Bill validation
- Pickup with Part B update
- Manifest and THC for linehaul vehicles
- Delivery sheets with POD capture
- Godown delivery and crossing challans
Booking
Create the LR/docket with consignor, consignee, packages, weight and charges. The E-Way Bill is validated as the docket is booked.
EWBPickup
A pickup run is created and a pickup vehicle is assigned. Part B is updated for the pickup vehicle.
Part BPickup Update
Confirm what was actually collected — packages and weight — and record any mismatch right at the pickup point.
Manifest
Dockets are grouped by destination into a hub-to-hub manifest ready for loading.
THC
A Truck Hire Challan is generated for the linehaul vehicle with hire details, so the vehicle owner payment is traceable.
Vehicle hireTrip Arrival
Arrival at the destination hub is recorded and the manifest is checked against what was received.
Trip Update
The trip is closed and exceptions such as shortage or damage are noted against the dockets.
Delivery Sheet
Dockets for local delivery are grouped into a delivery run with a vehicle and delivery executive.
Part BDelivery Sheet Update (POD)
Delivery status and POD are updated for every docket on the sheet — which starts customer billing.
Auto invoiceGodown Delivery
Consignees who collect from the godown are handed their goods and their POD is recorded.
Crossing Challan Generation
For goods handed to a partner transporter, a crossing challan is generated and the E-Way Bill is assigned to the other transporter.
Assign EWBCrossing Challan Update (POD)
The crossing POD from the partner is updated, so every docket is closed end to end.
Hub & branch network
Operate any number of branches and hubs under one account.
Manifest & THC
Move dockets between hubs and keep vehicle hire charges tied to each manifest.
Crossing to partners
Hand over freight to another transporter and keep the paper trail and E-Way Bill in order.
POD at every delivery
Delivery sheet, godown and crossing deliveries each end in a recorded POD.
Every docket traceable
From booking to final POD, each status change is recorded.
No manual handovers
Each step feeds the next — manifests, challans and billing.
Compliance built in
E-Way Bill actions happen at the exact steps that need them.
Digital POD, Audit & Bulk Management
Proof of delivery is what turns a delivery into revenue. FreGo captures it digitally, lets your team audit it, and lets you process hundreds of PODs at once — so missing PODs are spotted early.
- Digital POD capture with photos and signature
- Audit PODs before billing
- Process many PODs in one go
- Pending and received POD visibility
Capture
The driver or delivery executive captures the POD in FreGo Mobile — photos, consignee signature and delivery time and location.
Digital PODReceive
Physical or scanned PODs received at the branch are recorded against their dockets.
Branch receiptAudit
The back office checks each POD for completeness and correctness, and approves or sends it back.
POD AuditBill
Audited PODs release customer billing and vendor balance payments.
Auto triggerDigital POD management
Every POD stored against its docket and searchable — no more hunting through files.
POD Audit
A review step that makes sure only clean, confirmed deliveries move to billing.
Bulk POD management
Upload and update PODs for many dockets at once, instead of docket by docket.
Quicker billing
Missing PODs are visible immediately, so they get chased early.
Fewer disputes
A verified POD is your evidence when a customer questions a delivery.
Less data entry
Bulk updates save hours for branch teams.
Every E-Way Bill action, inside FreGo
Direct integration with the NIC portal means your team can do these actions without logging in to the portal separately. Each action sits at the exact step of the FTL or PTL flow where it is needed.
- No separate NIC login
- Actions available at the right workflow step
- Auto extension before expiry
- Cancellation and re-assignment from FreGo
Check Assigned E-Way Bills
See every E-Way Bill assigned to your GSTIN and pick the ones to work on, without opening the NIC portal.
Validate E-Way Bill
Confirm the E-Way Bill details before a docket is created.
Create Docket via EWB
Pull consignor, consignee and goods details straight from the E-Way Bill to build the docket.
Part B Updation
Update the vehicle number when the vehicle changes or the consignment moves.
Cancellation
Cancel an E-Way Bill from inside FreGo when a consignment is not going ahead.
Assign to a Different Transporter
Reassign the E-Way Bill to another transporter during crossing or handover.
Auto Extension
Extend the validity before it expires to reduce the risk of an expired E-Way Bill on a consignment in transit.
Stay compliant
Validity and Part B are managed before problems appear on the road.
Save time
Fewer portals to jump between.
Full visibility
See what is expiring today and what needs action.
Manage your own fleet — trips, drivers and settlement
For transporters who run their own vehicles. Plan trips, keep every driver's records and allocations in order, and settle driver advances and expenses accurately when the trip closes.
- Trip planning and assignment
- Driver records and allocations
- Trip expenses against each trip
- Driver settlement on trip close
Trip Management
Plan and assign trips to your own vehicles and follow them to completion.
TripsDriver Management
Maintain driver details and see which driver is allocated to which vehicle and trip.
DriversTrip Expenses
Record advances and on-road expenses against the trip as they happen.
ExpensesDriver Settlement
When the trip closes, advances and expenses are reconciled and the driver is settled.
SettlementTrip Management
One place to plan, assign and track every trip of your own fleet.
Driver Management
Driver details and trip history kept together.
Driver Settlement
Accurate advance-versus-expense settlement without spreadsheets.
Know your fleet
See which vehicles and drivers are on which trip.
Cleaner accounts
Settlements tie back to the exact trips.
Faster closure
Trips close and settle without chasing paperwork.
Tyres, batteries, servicing and spares
Keep every vehicle road-ready and know exactly what each one costs to maintain. Tyres, batteries, servicing and spare parts stock are all tracked against the vehicle they belong to.
- Tyre life tracked by vehicle and position
- Battery tracking and replacements
- Service and repair records per vehicle
- Spare parts stock and usage
Issue or Due Date
A repair is reported or a service falls due for a vehicle.
TriggerJob Card
A maintenance job is opened for the vehicle with the work to be done.
MaintenanceParts Issued
Spare parts, tyres or a battery are issued from stock against the job.
InventoryCost Recorded
Parts and service cost are recorded against the vehicle for cost-per-vehicle visibility.
Vehicle costTyre Management
Track every tyre by vehicle and position through its whole life.
Battery Management
Know which battery is on which vehicle and when it is due for replacement.
Maintenance Management
Keep service and repair history for every vehicle and see the upkeep cost.
Spare Parts Inventory
Manage workshop stock, issues and consumption.
Control cost per vehicle
See where maintenance money is going.
Fewer breakdowns
Planned servicing beats on-road failures.
Stock visibility
Know what spares you have before you need them.
Customer Billing & E-Invoice
From POD confirmation to E-Invoice IRN on the IRP — largely automated, with much less manual entry.
Invoice Generation
Invoices are generated automatically from delivered dockets using your rate card, with GST applied.
AutoApproval
The invoice goes through your approval before it is released to the customer.
ApprovalSubmission
Approved invoices are submitted to the customer by email or WhatsApp link.
CustomerCollection
Payments received are recorded against invoices and outstanding is updated.
ReceiptsCredit Note
Adjustments and corrections are issued as credit notes, with IRN where applicable.
IRNBank Reconciliation
Bank statements are matched with receipts so the books close cleanly.
Auto-matchPOD Confirmation & Billing Trigger
The moment a delivery POD is captured in FreGo Mobile, the billing module triggers automatically — no manual handover between operations and finance.
Auto-Trigger on PODRate Calculation & Invoice Draft
FreGo applies the pre-configured rate card — freight charge, ODA surcharge, chargeable weight logic, fuel surcharge — and generates the invoice draft instantly.
GST Computation & GSTR-1 Prep
CGST/SGST for intra-state, IGST for inter-state — auto-applied. GSTR-1 data populated in real time. No month-end scramble.
GST CompliantE-Invoice Push to IRP & IRN Generation
FreGo pushes invoice data to the IRP. The IRP validates and returns the IRN and digitally signed QR code. No separate NIC portal login is needed.
E-Invoice IRPIRN GeneratedPDF with QR Code & IRN Embed
Professional invoice PDF auto-generated with IRN embedded, QR code printed, and digital signature included. Ready for customer delivery.
Customer Delivery & Portal Access
Invoice emailed automatically, shareable via WhatsApp link, and available in the customer self-serve portal for download and payment tracking.
Credit Note & IRN Knock-Off
Credit note registered on IRP, knocked off against original invoice. GSTR-1 data stays in step with less manual entry.
Auto IRN Knock-Off- Direct IRP integration — no manual NIC login required
- IRN generated in real-time on invoice creation
- Digitally signed QR code embedded in PDF automatically
- Supports B2B, Export, SEZ, and Deemed Export
- Credit Note IRN with auto knock-off on IRP portal
- Invoice approval and submission workflow
- Collection tracking with bank reconciliation
- Auto freight invoice triggered on POD confirmation
- Smart rate engine: ODA, chargeable weight, fuel surcharge
- CGST/SGST/IGST auto-applied based on consignment route
- Invoice series configurable per branch
- Bulk invoice generation for consolidated billing
- GSTR-1 auto-populated — no manual data entry
- Customer email delivery with PDF attachment
- WhatsApp invoice sharing link (FreGo Connect)
- Customer self-serve portal for invoice access
- Payment tracking against invoice
- Outstanding & aging report per customer
Vendor Payment Process Management
Complete vendor payment lifecycle — advance on trip start to final settlement on POD, TDS 194C automated.
Advance Payment
Advance is released to the vehicle owner on the trip, with TDS applied automatically.
TDSBalance Payment
On POD, the balance after advance, TDS and deductions is calculated and paid.
Auto calcDebit Note
Shortage, damage or other charges are raised as a debit note against the vendor bill.
Bank Reconciliation
Payments are matched against the bank statement.
Auto-matchTDS
TDS is tracked per vendor so quarterly filing data is always ready.
26QVendor Onboarding & Rate Finalization
Vendor master with PAN, GST, bank details. Rate card per route, vehicle type, and load. TDS category auto-set by PAN type.
Trip Assignment & Advance Release
On trip creation, advance released to vendor. TDS 194C automatically deducted on advance. Advance entry recorded in vendor ledger.
TDS 194C Auto-DeductedPOD Confirmation
Driver submits POD via FreGo Mobile — photos, digital signature, timestamp. Operations confirms delivery. Payment eligibility auto-triggered.
Balance Calculation
Total Freight − Advance − TDS 194C − GST RCM = Balance Payable. Full ledger entry created. Finance approves for disbursement.
GST RCM AppliedPayment Disbursement & Reconciliation
Balance transferred via bank. Bank statement auto-reconciled against vendor ledger. 26Q data updated for quarterly TDS filing.
26Q Auto-Updated- Advance + balance two-step vendor payment workflow
- Debit note against vendor bills
- Configurable advance percentage per trip type
- Auto-hold balance until POD confirmed
- Finance approval workflow before disbursement
- Bulk payment processing for multiple vendors
- TDS 194C: 1% (Individual/HUF) or 2% (Company) auto-applied
- Annual threshold tracking per vendor PAN
- GST RCM auto-calculated for unregistered vendors
- 26Q data auto-populated for quarterly filing
- TDS certificate (Form 16A) generation
- Full vendor ledger with every transaction
- Vendor statement generation (monthly/custom period)
- Outstanding balance report per vendor
- Bank reconciliation with auto-match
- Export to Excel/PDF for audit
Advanced Analytics Dashboards
Six purpose-built dashboards plus 30+ reports across every module — exportable to Excel and PDF.
FTL Dashboard
Indents, dockets, trips and deliveries at a glance.
- Open indents and placements
- Trips in transit and delayed
- Pending PODs
PTL Dashboard
Bookings, manifests, trips and delivery performance.
- Bookings and pickups
- Hub-wise manifests
- Delivery and crossing status
Billing Dashboard
Invoicing, collections and outstanding.
- Invoiced vs collected
- Outstanding and ageing
- Credit notes
Payment Dashboard
Vendor advances, balances and TDS.
- Advance and balance due
- Debit notes
- TDS deducted
Profitability Dashboard
Margin by customer, route and trip.
- Revenue vs cost
- Margin by customer
- Route-wise profit
Fleet Maintenance Dashboard
Tyre, battery, maintenance and spares cost.
- Cost per vehicle
- Tyre and battery life
- Spares stock
Connected to Everything
FreGo is built open — connect to any system, device or channel.
Ready to automate your operations?
Book a live demo and see every module in detail tailored to your setup.